Running an event

Events are a great way to thank your volunteers. Find out how to plan, publicise and run an event.

Should I run an event?

This year, depending on government guidelines, Volunteers’ Week events may be smaller, online or at a social distance. Regardless of what shape they take, a Volunteers’ Week event will bring people together to celebrate volunteers’ contribution. Whether you run an event is up to you, but here’s some things to consider as you begin your planning.

Events can help you recruit volunteers. Recruitment events can generate broad interest in volunteering and attract people who may not have considered it before.

For inspiration, check out the ‘Getting Inspired’ section.

It’s very important that volunteers feel organisational appreciation, rather than just their manager or co-ordinator."

Maria Galan, Volunteer Co-ordinator, Housing for Women


What better way to celebrate the impact volunteers have in their communities than The Big Lunch!

This is the UK’s annual get together for neighbours and communities. A big lunch can be anything from an online event, tea at your doorstep or a small gathering in a garden or park. This is an opportunity to come together with volunteers and share volunteering stories over a slice of cake and a cup of tea.

The Eden Project Communities have some handy tips and tricks to help your start your planning.

How to run an event

Events are the most popular way organisations celebrate Volunteers’ Week, and running one doesn’t have to be difficult. From virtual gatherings to small tea parties, what matters is that your volunteers feel appreciated.

You can check out our top tips on how to run a stress-free event, or find more helpful advice in this article on fundraising events and challenges.

Publicising your event

Once you’ve got your event planned, you need to spread the word. Read how to promote your event and use our free press release template to get in touch with local media.